Tune Farm Policies
& General Information
Curfew & Extended Hours of Access:
The hour that you, your guests, and vendors must relinquish access to the Venue is dictated by the terms of this contract. You must allow ample time for gathering personal belongings and vendors must have sufficient time for break-down. If you have planned an early (real) exit and wish for your guests to stay on after your departure, please let us know. Sometimes it happens that a few guests will linger well past your chosen end time and the departure of your other guests; clarifying in advance what time you intend your Wedding or Event to end helps us plan for these situations. If you wish to extend your contractual hours of access, discuss this with TUNE FARM in advance of your Wedding or Event (see “Optional Add-On”)
General Safety & Approved Area Access:
For the express safety of all guests (both children and adults), any Barn or Farm Structures or areas of TUNE FARM’s Grounds not expressly included as part of your Venue Rental are strictly off limits. There may also be restrictions or increased liability for you if you choose to use areas inside (Farmhouse, Event Barn) or outside (Grounds) that are inconsistent with our “Standard” practices or suggested use.
Please note: For your safety and that of your guests, access to TUNE FARM’s Grounds is limited to those areas that are manicured (mowed) and maintained for approved access. Unmanicured, less maintained, wooded or wild areas of TUNE FARM are not suitable or safe for guest access.
Please note: TUNE FARM’s Event Barn has a natural earthen floor and contains anomalies not inherent in solid surface flooring. Due to the variable nature of an earthen floor, we cannot warranty or guarantee the integrity of the surface and have created our “Standard Seating & Table Layout” designs in the Reception area of the Event Barn to minimize foot traffic in less desirable areas, where these anomalies may be more prevalent. If you choose to alter our “Standard Seating & Table Layout” and choose a “Custom Seating & Table Layout” for your Reception, you acknowledge that you are assuming full responsibility for your guest comfort and safety for the entirety of your Wedding or Event and/or during your hours of access.
Supervision of Children:
Children of all ages are welcome at TUNE FARM, however for the safety of these young guests, we require that any child under the age of 16 be supervised by an adult. Children are never permitted to wander TUNE FARM Grounds unattended by an adult.
Pets:
We prefer to host pet-free Events, but we understand that there may be circumstances under which the presence of a pet may be desired or required (service animals). For desired inclusion in any on-site Wedding or Event (photos, Ceremony, etc.), we require advance authorization be given by TUNE FARM. Pets may not be allowed to roam independently on TUNE FARM Grounds and must always be leashed and supervised. Pets must be kenneled when unattended.
Photo Model Release:
We grant permission to TUNE FARM to reproduce the photographs and videos taken at our Wedding for the purpose of publication, promotion, and advertising in any medium (e.g.: Facebook, Instagram, digital and printed publications).
Smoking in or Near Buildings:
All buildings (Farmhouse, Barns and all Other Structures) at TUNE FARM are non-smoking. Any smoking must occur at least 25 feet away from any Structure. Cigarettes must be extinguished in the appropriate receptacles and should not be extinguished and left on the grounds. While many smokers are very considerate and would never do this, some guests are less thoughtful and leave their extinguished cigarettes on the ground for us to pick up and dispose of after a Wedding or Event. We realize that you cannot control the behavior of your guests, but please do ask any smokers in your immediate family or Wedding Party to be mindful of this.
Open Flame Candles:
Open flames in a farm setting, with historic all-wood structures and dry field grasses require extreme care and oversight. For this reason, we allow only the use of floating candles in water and small open-flame tea lights in the Event Barn and ONLY floating candles in appropriate containers in any outdoor setting. We require that you discuss your desired use of open-flame candles with TUNE FARM in advance of your Wedding or Event.
Please note: All open-flame floating candles and/or tea lights must be fully contained within glass or metal. Open flames must not rise above their container opening. Anything flammable (fabrics, florals, etc.) may not be placed in proximity to the opening of the open-flame container.
Please note: If using open-flame floating candles, and you wish to use any of our glass containers, we charge a cleaning fee to remove wax, soot, wash & dry (see “”Optional Add-Ons”). Melted wax from real flame tea lights can also easily spill into votive holders or other containers and is more time-consuming to clean than floating candles; for this reason, if you wish to use real flame tea lights, you must provide your own containers for these.
Please note: If you wish to hang or otherwise suspend lanterns from trees or elsewhere, ONLY LED candles may be used. Floating candles may be used in TUNE FARM’S glass containers suspended from shepherd’s hooks, and also requires a cleaning fee (see Optional Add-Ons”).
Please note: TUNE FARM’s Event Barn is an authentic barn and it is not climate controlled – real candles produce heat, which might not be desirable for Events planned for warmer seasons.
Please note: LED battery-operated candles can create a very similar look and feel as real candles without the worry for you or us. Battery-operated tapered, tea light, pillar and floating candles look very much like the real thing. Subject to availability, TUNE FARM has LED tea lights available for your use at no charge.
Sparklers:
We love the look of Sparklers! Sparklers are generally considered safe and require only minimal oversight. Sparklers may be used outside in open areas only and may not be used inside the Event Barn or near any wooden structure.
Fireworks::
Fireworks are prohibited. If Fireworks are something you wish to consider, please discuss with TUNE FARM.
Sky Lanterns::
Sky Lanterns and similar style lanterns are a known fire hazard and have been banned in 29 states. Although not currently banned in the state of Alabama, TUNE FARM does NOT allow these.
Spring & Fall Season Weddings & Events:
Since TUNE FARM’s Event Barn is not climate-controlled, we do not host Weddings or Events in Summer or Winter seasons. Although the official start of any season varies by year, spring season generally runs from the third week of March to the third week of June and fall season runs from the third week of September to the third week of December. While we provide patio heaters or large ceiling and floor fans to offset unseasonably warm or cool temperatures, Alabama’s weather can be famously unpredictable, and you may wish to rent portable coolers or additional heaters to ensure your comfort and the comfort of your guests if temperatures are predicted to be extreme for your Wedding or Event. In a potentially warmer or cooler month, you may also choose Ceremony and Reception start times that offset the potential for discomfort.
Parking for Wedding Party, Immediate Family & Vendors:
On the day of your Wedding or Event, TUNE FARM will site parking for your Wedding Party, immediate family and vendors in a designated area within easy access to the Farmhouse and the Event Barn. For parking during non-day-of Wedding or Event access or during site and planning visits, you are welcome to park in any graveled areas near the Farmhouse or Event Barn. Except as needed for deliveries and drop-offs, to preserve the natural beauty of TUNE FARM’s Grounds and the integrity of your Wedding Day photography, parking is permitted ONLY in designated areas and never in front of TUNE FARM’s Event Barn, Farmhouse or on any grounds in view of your Ceremony or Reception site on the day of your Wedding or Event or any other areas that could negatively impact your Wedding Day photography.
Accessible Parking for Non-Ambulatory Guests::
For your non-ambulatory guests, TUNE FARM will site parking as close as possible to your Wedding or Event location. Please discuss your need for accessible parking in advance of your Event.
Please note: TUNE FARM does not provide transportation for your non-ambulatory guests to and from your Event locations. If you anticipate having guests that are non-ambulatory, we highly recommend that you use an EV to transport your guests comfortably to and from your Event locations.
On-Site Guest Parking:
All of TUNE FARM’s packages (with the exception of our “Micro-Wedding” and “Mini-Mony” packages) are designed for a Ceremony & Reception for a maximum 150 guests and our on-site designated parking area is designed to accommodate this number of guests (roughly 75 vehicles with an average of 2 guests per vehicle). If you anticipate going over this maximum guest count, please alert TUNE FARM immediately. To adequately prepare and provide for guest parking, TUNE FARM must have advance knowledge of your final guest count.
Please note: For Wedding or Events for 150 guests, TUNE FARM will provide a parking attendant to welcome and direct guest vehicles and traffic to our designated on-site parking area starting one hour before the official start time of your Wedding or Event.
Please note: For smaller Weddings or Events, it may be possible to site all parking in the area designated for Wedding Party, immediate family and vendors. In this scenario, guests will be directed via signs, and they will “self-park”. No parking attendant will be provided for self-parking guests.
Please note: Please do not post an “open invitation” to your Wedding or Event on Social Media platforms (yes, this has actually happened). Doing so could produce a massive influx of unexpected guests. This could not only exceed our capacity to provide on-site parking, it could also exceed the maximum capacity for your use of the Event Barn for your chosen package, and could equally constitute a breach of this contract, resulting in the forfeiture of your Security Deposit
Please note: TUNE FARM assumes no liability for any damage to any vehicle or its contents while on TUNE FARM property or, if required, the Parking Lot bordering TUNE FARM property.
Tune Farm Tours :
It is always our preference to schedule tours of TUNE FARM to prospective Brides & Grooms on days that will not coincide with your day of access, however sometimes this is not feasible. Although TUNE FARM reserves the right to schedule tours on the day of your Wedding or Event, this rarely occurs and will never occur during the actual hours of your Rehearsal, Rehearsal Dinner, Ceremony or Reception and tours of the Farmhouse will not be allowed during the hours that you and your Bridal Party or Groomsmen are occupying these premises. Please alert TUNE FARM if this is in any way a concern.
Lost & Found Items::
Any personal items left after a Wedding or Event will be held for 14 days in our “Lost & Found”. Please contact us immediately if you are missing an item. If found, we will schedule a time with you for pick up during this 14-day window. After 14 days, if not picked up, all “Lost & Found” items will become the property of TUNE FARM or become a charitable donation. If there are items you may intentionally wish to leave behind (or donate – thank you!), please advise us in advance.
Post-Event Clean-Up
(How to avoid “Unusual or Excessive Clean-up” charges.):
At TUNE FARM, we want you and your family and friends to enjoy every minute of your Wedding Day from beginning to end, without dreading the post-event clean-up required after your Wedding or Event. We offer “Post-Event Clean-up” services as an “add-on” for your Ceremony & Reception in the Event Barn, which now includes our “Decor Return” service for free! This “add-on” is only $95. Additional “Post-Event Clean-Up” services are also available for Rehearsal Dinner or an outside Ceremony and/or Reception (see “Optional Add-Ons”).
While we are truly pleased to offer this service, it is essential that you understand what is NOT included in the post-event clean-up services we offer. Please understand that failure to adhere to the bulleted restrictions and requirements detailed below will result in additional charges levied against your Security Deposit; if “Unusual or Excessive Clean-up” is required as a result of your actions or that of your Wedding Party, guests, or vendors that is outside the scope of our Post-Event Clean-Up services, there will be a non-negotiable clean-up fee of up to $250 deducted from your Security Deposit. Carefully read these bulleted items, so that you may avoid any “Unusual or Excessive Clean-up” charges. The following restrictions and requirements shall equally apply to these packages and include, but are not limited to:
Glitter: Do not use glitter anywhere in the Event Barn, Farmhouse or on the Grounds.
Signs: Remove any signs at entrances, along roadways or at other locations that you, friends or family members have brought and placed for your Wedding or Event. TUNE FARM will remove any Wedding signs that we have placed.
Outside Vendors: If you have hired outside vendor services (e.g. florists, etc.) you must make them aware that they are responsible for cleaning up after themselves and “removing” any boxes, trash or other debris that they may have generated as a result of the work they have performed. These vendors may not fill TUNE FARM’s trash bins on the day of your Wedding or Event and must carry all refuse with them when they depart.
Vendor Rental Items: If you have rented tables, chairs or other items form outside vendors, you must break-down and place vendor rental items in areas designated for vendor pick up at the conclusion of your Wedding or Event.
Decorating allowances and restrictions: It is required that you discuss with TUNE FARM any decorating you (or your vendors) wish to do that requires hanging, stringing, draping or otherwise attaching décor items inside or outside of the Event Barn or on TUNE FARM’s Grounds. We do not allow the use of nails, staple guns, tape, glue or other fixative materials inside the Event Barn (includes walls, beams, roof, tables, chairs or turkey crates, etc.) or outside the Event Barn (includes exterior walls, roof, trees, and other exterior buildings). If needed, you may use fishing line, twine, zip ties and wire only for hanging or otherwise displaying your décor. You may not use any form of adhesive or otherwise alter or modify borrowed décor items (including, but not limited to, cutting floral stems or separating flower heads from stems). You are responsible for removing any décor that you (or your vendors) have hung, strung, draped or otherwise attached inside or outside the Event Barn or anywhere on TUNE FARM’s grounds.
“Grand Exit”, “Grand Entrance”, or “Send-off”: If you are considering using anything other than bubbles or sparklers, we require that you discuss this with TUNE FARM in advance of your Wedding Day. We do NOT allow the use of paper confetti (including confetti-filled balloons or cannons), streamers, fiber optic wands that shed tiny plastic filaments, fake flower petals or any other item that generates a large amount of debris or other small pieces of trash or leavings anywhere inside or outside of the Event Barn or on any areas of TUNE FARM’s grounds. Clean-up for this type of debris is extremely labor intensive and must be picked up by hand, one piece at a time – and is NOT included in the Post-Event Clean-up service we provide. “Fresh” or “dried” floral petals may be used for an outside exit or send-off, as these organic materials will degrade naturally and do not require extensive clean-up. If rain requires that an exit, entrance, or send-off take place inside the Event Barn, please note that we allow bubbles only. Ignited sparklers are never allowed inside the Event Barn.
Flower Baskets: Flower Girl baskets are a beloved Wedding tradition and we certainly do allow the use of florals for this purpose. For a Ceremony held inside the Event Barn, we allow fake flower petals and real “fresh” floral petals in white or VERY pale shades ONLY (darker petals will leave permanent stains on TUNE FARM’S aisle runner or rugs (if you have rented the latter as an “add-on”). For an outside Ceremony, we allow dried or fresh flower petals (for which there are no color restrictions). While this activity does generate debris, it should be minimal (maximum of three flower girl baskets, please) and clean-up for this activity is included in the Post-Event Clean-up services we provide.
Shedding Grasses: Pampas or other shedding grasses may not be brought into the Event Barn or Farmhouse unless they have been adequately sprayed (repeated application of inexpensive aerosol hairspray works best) to prevent shedding.
Trash Removal & Recycling:
The service of trash removal and recycling is included with all of TUNE FARM’s packages. TUNE FARM will remove and dispose of all trash. All recyclables will be separated, and TUNE FARM will transport these items to the nearest recycling center. While bottled wine is acceptable, to reduce the use of glass, which is extremely difficult to recycle, we require that all sodas be served in cans and that beer be served in cans or kegs ONLY.
Pre-Event Personal Item Removal & Clean-Up:
In addition to borrowing from TUNE FARM’s inventory of décor items and decorative props, you may also bring in your own personal décor. You are welcome to unload and place personal décor, boxes, totes, etc. in the Caterer Prep Area.
Please note:: You are responsible for removing all personal items, totes, bags, shipping boxes with packing materials, or any other containers from the Caterer Prep Area (prior to the arrival of your Caterer or other food service personnel), or anywhere else in the Event Barn, or anywhere on TUNE FARM’s grounds, or anywhere such items are temporarily placed or unpacked, prior to the start of your Wedding or Event.
Post-Event Personal Decor Removal & Clean-Up:
Although we generally require that all personal décor items be removed prior to the contractual end time for your Wedding or Event, you may elect to leave your personal décor items for pick up on the following (or first available alternate day) after your Wedding or Event for a fee of $75/hr. You may also donate personal décor items. If you are using TUNE FARM’s décor and/or decorative props in combination with personal décor items that you have brought and plan to pack and remove these items at the end of your Wedding or Event, we ask that you be aware of the following:
Please note: When friends or family members try to assist with post-event removal of your décor items immediately following your Wedding or Event, some of TUNE FARM’s décor items may be accidentally gathered up with décor items that you or your family or friends have provided. It is extremely time-consuming for us to track down missing décor and these items can be costly to replace. We kindly request that at the close of your Wedding or Event that you work with us to separate our décor items from yours before you, or anyone assisting you, begins gathering or packing your personal décor items. If not returned in a timely manner, so that we may offer these items for use at our next Wedding or Event, we reserve the right to replace missing items and deduct replacement cost from your Security Deposit.
Tune Farm Decor Items & Decorative Props Removal & Clean-Up:
We are pleased to provide a large inventory of vintage and rustic décor items and decorative props for your use at no charge, however some restrictions and requirements do apply to the use of these items.
Please note: Post-event clean-up of TUNE FARM’s borrowed “décor items and decorative props” used for an indoor Ceremony and/or Reception (Event Barn) or outside Ceremony and/or Reception (TUNE FARM’s grounds) is not included in the “Post-Event Clean-up service” we provide (see section “POST-EVENT CLEAN-UP”). You are responsible for returning all borrowed items to their “home location” at the close of your Wedding or Event. For your convenience, we offer an “Optional Décor Return/Restocking” service (see “Optional Add-Ons“). For a Ceremony & Reception in the Event Barn, the Optional Décor Return/Restocking”
Please note:This fee only applies if you prefer not to return borrowed items to their home location in the Event Barn or their original storage containers in the Décor Room. You may choose to pay for our “Optional Décor Return/Restocking” service even as late as the day of your Wedding or Event. If you elect not to add-on our “Optional Décor Return/Restocking” service and do not return borrowed décor items or decorative props to their home location at the close of your Wedding or Event, we reserve the right to deduct the cost of this service from your Security Deposit.
Please note: TUNE FARM’s inventory of faux greenery and florals may not be used to decorate food (including cake and dessert) and/or beverage service areas. Faux greenery and florals used for this purpose require additional labor to clean and are often so heavily soiled or stained that they must be replaced. You may bring in your own greenery and florals to decorate food and beverage service areas.
Please note: Some items occupy a permanent position in the Event Barn and may not be moved, including, but not limited to: pews, large doors, dance floor, draping, Ceremony area turkey crates, etc., Other items, such as Reception area turkey crates, rustic serving tables, cake table with large wood slice, sweetheart table, may be “repositioned” at no charge (please allow us to reposition these for you), however, if you wish to remove items (e.g. turkey crates, rustic tables, etc.) from the Event Barn entirely, this is considered a “custom decor & serving table layout” and will incur additional charges, since it requires our time and labor to remove items and return them to the Event Barn after your Wedding or Event (see “Optional Add-Ons“). There is no charge to remove smaller decor items, such as lanterns, pew sashes, small signs, easels, etc. for a Ceremony and Reception in the Event Barn..